Aries Editorial Manager & Prophy Referee Finder Integration Guide
This guide shows how to use Prophy's Referee Finder directly within Aries Editorial Manager (EM) to find relevant peer reviewers for your manuscripts. The integration allows you to access Prophy's advanced AI matching technology without leaving your publishing workflow.
Table of Contents
- Accessing Prophy Referee Finder from Editorial Manager
- Working with Prophy Results
- Accessing Advanced Prophy Features
- Understanding the Prophy Interface
- Understanding Candidate Information
- Using Advanced Settings
- Selecting Reviewers to Invite
- Conclusion
Accessing Prophy Referee Finder from Aries Editorial Manager
Step 1: Navigate to Your Assigned Submissions
Once you've logged into Editorial Manager, navigate to your assigned submissions that require reviews.
Step 2: Access the Reviewer Selection Screen
Select 'Invite Reviewers' from the Actions menu on the left-hand side for the relevant submission.
Step 3: Choose Prophy as Your Search Method
In the reviewer selection interface, you'll see various search methods. Select 'Prophy' among the available search types.
Working with Prophy Results
Once you select Prophy, the system will:
- Automatically analyze your manuscript
- Generate a list of suggested reviewers using Prophy's default settings
- Display potential reviewers ranked by relevance to your manuscript
Accessing Advanced Prophy Features
Step 1: View Researcher Profile
To access Prophy's full feature set and advanced filtering options, click 'View Researcher Profile and Publication' link next to any reviewer in the results.
Step 2: Use the Prophy Interface
This action will take you directly to the Prophy website where you can:
- See the expanded abstract and concepts
- View the interactive similarity graph
- Access all advanced filtering capabilities
Understanding the Prophy Interface
Key Features Overview
The Prophy interface provides:
- Concept Analysis: Expand and hide abstract and concepts. In the expanded view, concepts are grouped by subjects with different colors marking different subject areas.
- Author Comparison: Add any author name in the search bar above the Top 50 candidates list to compare them with the current set of referee suggestions.
- Candidate Exploration: By default, the system shows the top 50 candidates. You can load more by scrolling to the bottom of the page and clicking 'Load more candidates'.
- Similarity Visualization: The interactive graph on the left shows the correlation between the number of articles analyzed and their similarity to your manuscript:
- 1.0 = most relevant article
- 0.0 = irrelevant article
- Values around 0.8 indicate somewhat generic relevance
- Each line represents one author
Understanding Candidate Information
Each potential reviewer in the results table includes:
Column | Description |
---|---|
Name | Author's full name |
Score | Prophy score showing aggregated relevance to your manuscript |
Art. score | Score of the most relevant article |
Articles | Number of relevant articles analyzed (total articles in parentheses) |
Own works | Number of works where the author is leading, senior, or corresponding author |
H-index | Author-level metric measuring productivity and citation impact |
Citations | Total number of citations |
Special Indicators
- Green paperclip: Author has been cited in your manuscript
- Red house icon: Potential conflict of interest - common affiliation
- Red person icon: Potential conflict of interest - co-authorship
- Eraser icon: Author has one or more retracted articles
By default, conflicts of interest are identified within the most recent five years.
Using Advanced Settings
Click on the grey bar or the cogwheel icon to access advanced filtering options:
Available Filters
- Article Analysis Settings:
- All articles
- Top 10 articles (recommended for normalized scoring)
- Top 3 articles
- Time Period Options:
- All years
- Last 10 years
- Last 5 years
- Custom time frame
- Expertise and Experience Filters:
- H-index (to select more or less influential researchers)
- Academic age (years since first publication)
- Articles count
- Journal Impact Factor (any, top 25%, or top 5%)
Managing Concept Groups
Refine your search with concept filtering:
- Check "Refine referees based on specific concepts"
- For each concept group, you can:
- Boost (prioritize these concepts)
- Include (standard weight)
- Ignore (exclude these concepts)
- Delete (remove completely)
- Rearrange concepts by dragging them between groups
- Add new concept groups by searching and clicking "Add topic"
Geographic and Author Filtering
Control reviewer geography and special lists:
- Country/Region Filtering:
- Limit to specific countries/regions
- Exclude specific countries/regions
- Author Group Management:
- Use existing databases of experts
- Highlight authors from specific groups
- Search only within selected groups
- Exclusion Options:
- Exclude authors with retracted articles
- Exclude authors with conflicts of interest
Saving Your Settings
Save your customized settings to reuse them:
- Configure all desired filters
- Click "Save settings"
- Access saved settings from the "Load settings" dropdown
Selecting Reviewers to Invite
Marking Reviewers in Prophy
- Select candidates by checking boxes next to their names
- Click "Mark as referee"
- Selected referees will be highlighted with a green label
Returning to Editorial Manager
Once you've marked your preferred reviewers:
- Return to the Editorial Manager interface
- Refresh the page
- The selected reviewers from Prophy will appear in your Editorial Manager reviewer list
- Proceed with your normal reviewer invitation workflow
Conclusion
The Prophy Referee Finder integration with Aries Editorial Manager gives you powerful AI-driven reviewer selection capabilities without disrupting your familiar workflow. Use the advanced filtering options to find the most qualified reviewers for any manuscript while automatically detecting potential conflicts of interest.